Board Meeting 9/16/19

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1.  Open the meeting

2.  Attendance (quorum = 2/3rds attendance (8 out of 12 board members)

  • Everyone except Ben Spencer is here, Amy has to come late

3.  Unfinished business and committee reports

–        Vote on meeting template (at bottom of this agenda)

  • Meeting template is passed!

–        Fall rec fair – need flyer and FB event – then, we can send a dealer invite, organize DJ lineup, and get recorded promo going.

–        Spring rec fair date…  Verify and make sure it is reserved

–        Jimmy Z – Oldies show – Thanks to Luke for the promos.  

–        Board discord/groupme? What do we need to make this work?

  • In previous years, GroupMe has served as a second layer of communication for more immediate, informal stuff
  • Board members should make sure to check their emails very frequently though!
  • Moving forward, Ben, Leith, and Jen will be included, but we will only use it as more of a safety net/for more urgent communication/for people to see if they’re running late to a meeting, etc.
  • We will be mindful not to use the chat late at night

–        Bobbito –confirm DFC for 6-7:30 – need a plan!

  • Board members should be there a bit early
  • Looks like almost all board members can and will come
  • What we need to get done:
    • RSVP
      • Dillon will set up a Google Form and send it out
    • Food
      • Ben will get 6-7 pies from Mondo (including vegan and gluten free options)
    • Facebook event
      • Amy will get this done tonight
    • WESU goodie bag for Bobbito
      • Ben will do this
    • Document the event! 

–        Program guide – Ben S says Victoria is working on this… any updates. Need to go to print ASAP.

  • Will likely be done by Wednesday

–        Program / Mission Discussion: (per Rick S) we’ll need to dedicate a lot of discussion to this – perhaps an exec meeting thing? Perhaps we can focus on interpreting and distilling the mission so that it leaves less room for interpretation

  •  Will discuss during exec meetings – Dillon and Carina are trying to figure out when to do this, will send out a when2meet worst comes to worst
  • Need to follow the same format as board meetings, take notes, etc. but probably do not need to publish them

–        Email issues? 

  • Still need to setup a gmail account for the community Liaison, but everyone else should be fine

4.      New business

–        80th celebration – can we do a commemorative event on the last staff meeting of the year (Dec 8) Likely will need to book the space either PAC or elsewhere,  the meeting was originally scheduled for 12/1 (which is last day of fall break)

–        Banning Eyre (afropop worldwide) talk in PAC 001 following the Nov 3rd staff meeting?

–        Board Job Descriptions: Can we review and rewrite them? (Per Leith and Jen)
Process? 

  • Board members will look over their job descriptions and think about what needs revision, then exec board will review/edit/finalize it
  • Revised versions to training manual, website, and internal “legacy” documents

–        “To be deleted” as seen on studio PCs regarding desktop files, who is behind this?   

5.  Other updates:

–        BM ordered, new CD player, and power amp for studio B to replace failing/failed equipment. New speaker monitors have been installed in studio B.

–        still having issues monitoring mic 2 in studio B. Charles H is looking into this.

–        Ben M burned oldies show promos to disc for studio…
– Ben M has reached out to ITS about new modems and getting WESU on the wesleyan network so we cab access wesleyan resources like, adobe and Microsoft suites.

6.  Round up / summary of tasks for next week….

–        Board Job Descriptions (everyone)

–        Rec Fair Promo (Luke)

–        PR for Bobbito (Amy, Dylan, Ben M, et al)

–        Finish up Fall event schedule

–        verify Spring Rec fair Date (to send with vendor email) Dylan

–        Program guide design (Victoria?)

–        Need training revamping committee (Victoria, Bens, Dillon, and Carina)

–        Need exec meetings – (Dillon & Carina)

7.  Close

 Template for meeting structure

1.  Open meeting

2.  Attendance (do we have quorum? 8 out of 12 board members)

3.  Unfinished business and committee reports

4.  New business

5.  Other updates

6.      Round up / summary of tasks for next week….

7.      Close meeting

  •  Meeting format has been passed!!

Published by Carina Rosenbach