Upon approval from board, will probably send the newsletter biweekly to staff email, and will maybe work on partnering with the Argus for broader dissemination
PR: Amy will talk to Lulu this week about transitioning
Record fair
sold out plus short wait list! Thanks to Jen for her help on the streets drumming up interest and vendors!!
Can we line up 2-3 volunteers to help prep records for the move Thurs/Friday? (send to Ben M)
Dylan has people for this and will send to Ben M
Need more volunteers to get flyers all over campus and downtown, this week
Dylan will work on a flyer and ask Ben the best way to print
Dylan has volunteers for this
Volunteers and cars lined up for Sunday?
One Wesleyan OCS van lined up, plus Dylan will send an email to get 2 more volunteer cars for additional help
We have 5 people to set up and 5 to clear it up as of now
Have we connected with campus and local social media to promote the show….?
There is a FB event, Amy invited people in her music circles and will post in all the groups this week, Dylan has been putting little memos on boards around campus…
Digital sign/display for rec fair in Usdan? What else can we do?
For vendors’ sake, we should be far more prepared for spring record fair (because a lot of people can’t come to fall one due to late notice…)
Food! Vendors really want food…. We should consider getting one pizza for our record fair vendors (JUST the vendors)…
Bon App in the past has been upset when we use external catering in Wesleyan spaces
Stipulations: we cannot sell anything, and we can’t provide food by anyone who is not a professional
Dylan will talk to Ben about this issue during his board hours
12/8 commemorative event
Name
Ben M proposes: “WESU 80th Anniversary All Staff and Community Roundup!”
Or “Rollcall” could work instead of “Roundup”
The board has vetoed this…
Cormac proposes: “Free Form Jubilee: Celebrating WESU’s 80th Anniversary”
Or “Terrible no good very bad jubilee” something like that
Cormac is sending names to Ben M
Maybe throw “bash” as in “birthday bash” instead?
Board is more “on board” (haha) with these ones it seems
Are folks Ok with including a food drive and or a gift drive? or maybe a clothing drive?
Board says we should do one of these things
Also note, that while the event will be free to staff, BM suggests the process of admission is a donation to the fall pledge drive (of any size) and/or a donation for food drive (or whatever other cause we land on if anything)
Board agrees with this
We should establish venmo as form of donation payment
Need to go check out the venue and figure out how to make our event work there!
Ben M is finalizing the lineup and aims to solidify the info for PR, while working from home tomorrow
Time is short but… in addition to on air advertisements and FB etc, We will be able to market this event to our donors in our pledge drive mailing
Getting students to event should be top priority
Will create FB event as soon as we establish a title
Food for event:
who is going to start lining up food donations? We are seeking easy keeping finger food type stuff, spring rolls, samosa, cupcakes, Pizza, stuffed breads etc… (Try Typhoon, Havelli, ION, Pizza, Red and Black, and the places you frequent and are friendly with!)
Dillon can do this
[Board has retired for executive session to discuss an ongoing personnel matter]
Other updates and concerns?
Just making sure everything is in place for record fair (primarily Dylan, Amy, Jen)
Victoria and Ben S not here, but we will check in about training and Thanksgiving break programming, respectively
We will start on heavy promotion of 80th event once we have title!
